Facebook allows you to maintain your event information before and after the event. This is the third article in our series about creating Facebook business events.
- Before You Start: You created a Facebook event and invited people to attend.
- Learning Level: 3 | Building Skills
- Article Last Updated: Sunday, December 4, 2011
Manage Your Facebook Event
After creating your Facebook event and inviting people, there are still things you can do with your event before the event date.
- Update Event Details. At any time, you can update the event details and features. Click Edit Event. From here, you can edit the event information.
- View The Guest List. You can view a list of all RSVPs that includes separate lists for people who are attending, might attend, declined, have not yet responded, and blocked. Click See All or View and choose the RSVP status from the drop-down list under View Guest List window name to see this information.
- Remove People From The Guest List. You can remove anyone from the guest list in any RSVP status. To remove a person, display the guest list, locate their name in a guest list, hover the mouse over their name, click X (remove), and click Okay to confirm.
- Block People From The Event. You can ban a person from the event. To block someone, display their name in a guest list, click X (remove), click the Ban Permanently checkbox, and click Okay to confirm. You can see a list of blocked people in the Blocked status in the guest list.
Message People Who Like Your Page. You can send out a message to all or some of the people who like your page. Click Update Fans Of, type the message, and click Send. To restrict which people receive this message, check Target This Update checkbox and provide geographic or demographic restrictions.- Add An Additional Event Administrator. The person who created the event is automatically added as the event administrator. You can add other administrators to help you manage the event. View the guest list for any RSVP status, locate the person in the list, and click Make Admin.
- Cancel The Event. If you need to cancel the event, click Edit Event, click Cancel This Event, type a personal message, and click Okay. Facebook sends the message to everyone invited to your event.
Your turn: Have you used any of these Facebook event management features? Share your experience here.
Related Articles:
- Create a Facebook Event
- Invite People To Your Facebook Event
- Get A Custom Facebook Web Address (Username)
- Create A Facebook Page For Your Business (Part 1)
- Organize A Tweet-Up!
- Facebook Status Update Tricks
- Facebook Places and Your Business
Article categories: Articles • Events • Facebook • Level 3
Article tags: Administrator • Event Administrator • Facebook • Facebook Event • Facebook Message • Guest List • RSVP
Charlene Kingston is the small business person behind the Social Media DIY Workshop.
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I'm Charlene Kingston.
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I have created an event, invited people. Some of the invitees can see it and some cannot. I have followed all of the steps correctly as I can see from the instructions. When I message the invited friends, some cannot see the message and it doesn’t even show up on my computer the following day after I have sent the message on the news feed or on the event page. Weird. Comments??
Hi Carol. I know it’s frustrating when you expect something to work and it doesn’t. There are so many details I need to know before I could start to help you unravel this mystery. For example, did you create the event as your page? The way events work for a business vs. personal is huge, and I focus only on business use of Facebook.
Most people believe that everything they post appears in the news feed for their business page fans. That’s not the case, and it’s not the case even for friends. I’ve recently written an article about how to adjust your news feed to see all post (http://socialmediadiyworkshop.com/2011/05/does-anyone-see-your-facebook-posts/).
If you created your event as your business page, post the event (use the link option) on your business page wall. Then, click the date of the post to display the unique web address for that post. Then, send an email to every one using that web address. That’s the best way to communicate anything on Facebook.
I have created several events on our PTA FB page. When I try to go back and change the time or date of the event, it won’t let me…I tried while using FB as me and as the page, but still no luck. and, yes, I am an admin so I should have the permission….any thoughts?
That sounds frustrating, Jenn. When you create the event, Facebook considers you to be the event administrator. Are you able to perform other event administrator tasks, such as viewing the guest list and adding another administrator? (I don’t suggest that you actually add another administrator. I’m just asking if you have the ability to do it.)
Hi. I’ve created an Event, which is private. The event is tomorrow and I had all guests RSVP by this evening. If they wanted to add a non-invited person to the event the persons name was added to the event wall. My question: How can I now disable the wall so that no more guests are added?
Hi Mike,
If there is a way to disable the wall, I don’t know it. What I recommend is that you post something on the wall that says the time is up and reservations are set. Even if someone posts after the deadline, their asseveration is not accepted. It becomes a manual process at that point.
Facebook doesn’t have the sophisticated kind of reservation system you want. You’ll have to figure something out manually. It would be helpful to other people if you come back here and post what you did to give other people ideas.
Best of luck with your event.
How do you, once you’ve created an event, RSVP for people? I know that you used to be able to…I hate it when people say “yea I’m coming” but don’t RSVP yes.
I hate that, too. But unfortunately, Facebook’s event management only works if people RSVP for themselves.
Hi Charlene,
I have an event which I created using my business’ page. I want to send all the guests a message, so I clicked “send guests a message”, typed it up, and sent it. It appears in my sent messages just fine, however, nobody seems to have received it. Any idea what the problem is here, and how I can fix it?
Thanks
I’m not exactly sure what happened to your message. But I do have bad news for you. According to Facebook, a page administrator cannot send a message to the people who are attending an event. (https://www.facebook.com/help/?faq=218066228212658#Can-I-message-all-people-attending-an-event-hosted-by-my-Page?) I know the option is there on the screen. I know that people who schedule events as people can message the attendees. I think this is a limitation of business pages, and that having the option visible is misleading.
The best way to get a message out is just to post on your Facebook wall, or send an email to the people who are on your email list. Facebook doesn’t give you a way to reach your goal. I know, it’s not good. But it’s how Facebook works for now. We can always hope it will change in the future.
Charlene
Thanks for your reply Charlene. The thing that’s confusing me is that I received a message last week, which was sent from an event just like ours (where the event was hosted by a business page). So I’m not sure why it worked for that person, but not for us.
My problem is that a lot of the people that have RSVP’ed to our event don’t “like” our business page. I have friends who have invited their friends to the event, and so the only way to reach everybody is through the event page. Our tickets have nearly sold out and I need a way to let those that are planning on attending that this is the case. It’s really frustrating me!
I understand your frustration.
It’s possible that the other event message actually came from a person who is a page admin but wasn’t using Facebook as the page. If you still have that message, do a little research. It’s hard to for me to set up test events because they get published to my online community. So there’s a limit to what I can research through activity.
Facebook is actually not how I would invite people to an event. I’d use an online service like EventBrite or one of the many Twitter-based invitation services. They provide better RSVP and can issue tickets. For next time consider that. You set up the event on the service (like EventBrite) and then simply advertise it on Facebook. You have to make it clear that a Facebook RSVP doesn’t get you a ticket! So there is no perfect way to share an event on Facebook, not even with outside ticketing services.
Sigh.